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Privacy policy

The web servers of the Bavarian Academy of Sciences and Humanities (BAdW) / Geschäftsstelle AHA - The Science Communication Hub and the Leibniz Supercomputing Center (LRZ) are operated by the LRZ, Boltzmannstraße 1, 85748 Garching near Munich. The personal data processed is subject to the applicable data protection regulations, in particular the Bavarian Data Protection Act (BayDSG) and the Telemedia Act (TMG). 

The Bavarian Academy of Sciences and Humanities, Alfons-Goppel-Str. 11, 80539 Munich(Imprint) is responsible for the processing of data within the meaning of the EU General Data Protection Regulation.

Contact the data protection officer (e-mail: datenschutz@badw.de).

Below we inform you about the type, scope and purpose of the collection and use of personal data. The current version of this information can be accessed at any time from our website.

Retrieval of web pages

When a page or sub-page of aha.bayern is accessed, the web server temporarily stores the following information:

  • IP address of the requesting computer
  • Date and time of access
  • Name, URL and transferred data volume of the retrieved file
  • Access status (requested file transferred, not found, etc.)
  • Identification data of the browser and operating system used (if transmitted by the requesting web browser)
  • Network page from which the access was made (if transmitted by the requesting web browser)

These entries are continuously and automatically analyzed in order to detect attacks on the web servers and react accordingly. In individual cases, i.e. in the event of reported malfunctions, errors and security incidents, a manual analysis is carried out. The legal basis arises from the obligation to ensure the IT security of a website in accordance with Section 13 (7) TMG and from the general obligation and state task of IT security in accordance with Art. 11 (1) sentence 1 BayEGovG.

Entries that are older than seven days are anonymized by shortening the IP address. The anonymized data is used to create access statistics. The software used for this is operated locally by the LRZ.

The IP addresses contained in the entries are not merged with other data sets, so that no conclusions can be drawn about individual persons.

Cookies

When you access this website, we store cookies (small files) on your device that are valid for the duration of your visit to the website ("session cookies"). We only use these during your visit to our website. Most browsers are set to accept the use of cookies. However, you can disable this function for the current session or permanently by changing your browser settings. At the end of your visit, your browser will automatically delete these cookies.

Borlabs Cookie

This website uses Borlabs Cookie, which sets a technically necessary cookie (borlabs-cookie) to store your cookie consent. Borlabs Cookie does not process any personal data.

The cookie "borlabs-cookie" stores the consent you gave when you entered the website. If you wish to revoke this consent, simply delete the cookie in your browser. When you re-enter/reload the website, you will be asked for your cookie consent again.

Integration of YouTube videos

Videos from the external video platform YouTube are embedded on our website. If you have not given your consent to the use of external media when you first visit our website, only deactivated images from the YouTube channel are embedded, which do not establish an automated connection with the YouTube servers. This means that the operator does not receive any data from the user when the website is accessed.

You can decide for yourself whether the YouTube videos should be activated. Only when you allow the videos to be played by clicking on "Permanent activation" do you give your consent for the necessary data (including the Internet address of the current page and the user's IP address) to be transmitted to the operator.

In order to save the setting requested by the user, we set a cookie that saves the parameters. When these cookies are set, however, we do not store any personal data; they only contain anonymized data for browser customization. The videos are then active and can be played by the user. If you would like to deactivate the automatic loading of YouTube videos again, you can uncheck the consent box under the data protection symbol. This will also update the cookie settings.

YouTube is a service provided by YouTube LLC, 901 Cherry Ave, San Bruno, CA 94066, USA, a subsidiary of Google Inc, 1600 Amphitheater Parkway, Mountainview, California 94043, USA. Further information on the purpose and scope of data processing (including outside the European Union and outside the USA) and information on setting options to protect your privacy can be found in the privacy policy: https://policies.google.com/privacy?hl=de&gl=de. Google processes your personal data in the USA, among other places, and has therefore submitted to the EU-US Privacy Shield.

Evaluation of thematic priorities

It is our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR to recognize topics that are of particular interest to visitors to our website in order to improve our information offering. We use Matomo as a tool on our servers for this purpose. The same categories of data are collected as in the section "Retrieval of web pages", whereby the IP address is anonymized before evaluation. We use Matomo in such a way that a visitor to our website can only be identified for a certain period of time, currently half an hour. Matomo carries out statistical analyses of which of our websites this user visits. On the basis of these evaluations, we can, for example, recognize which topics are accessed more frequently than others or which offers are accepted and how.

Matomo respects the settings of your browser, with which you can prohibit any kind of user tracking. Profiling other than this with Matomo does not take place. No data is transmitted to third parties. 

Newsletter

If you register for our newsletter, we will use the data you enter exclusively for this purpose and to inform you about matters relevant to this service or to the registration. A valid e-mail address is required to receive the newsletter. The IP address you use to register for the newsletter and the date and time at which you order the newsletter are also stored. In order to ensure that an e-mail address is not misused by third parties in our mailing list, we work with the so-called double opt-in procedure in accordance with the law. As part of this procedure, the newsletter order, the sending of the confirmation email and the receipt of the registration confirmation are logged. This data serves as proof of your consent. Your consent is the legal basis for this data collection in accordance with Art. 6 para. 1 lit. a GDPR. When you use our newsletter, no data is collected that enables user tracking or other statistical evaluations.

The newsletter service Brevo is used to send the newsletter.

You have the option to revoke your consent to the storage of your data and its use for sending the newsletter at any time. We provide you with a link for revocation in every newsletter and on the website (unsubscribe form). You also have the option of informing us of your wish to withdraw your consent directly to the e-mail address newsletter@aha.bayern.

Social media and external service providers

If social media icons from Instagram, Threads, LinkedIn, YouTube, TikTok, etc. are used on our websites, no personal data will be passed on. To avoid automatic data transfer, reference is made to these providers via URL. For data protection reasons, no active social media plugins are used.

Our social media presence is part of our public relations work. Our aim is to provide information tailored to our target groups.

By consenting to the use of our social media channels, you agree that information will be disclosed to the provider of this service and possibly transmitted to the USA. The processed data may include, in particular, IP addresses and location data of users. The provider can use this information to analyze their behavior and may use the results to display and market personalized advertising. There is currently no decision by the EU Commission that the USA generally offers an adequate level of data protection. In accordance with Art. 49 para. 1 sentence 1 lit. a) GDPR, you also consent to the risk that your data may be accessed by US authorities in a secret manner or for use for surveillance purposes. There is no legal remedy against this processing. The use of the function is subject to the terms and conditions and guidelines of the provider. If you use our social media channels, we do not collect any personal data or log data. However, their providers do process your personal data. The use of offers on social media platforms is voluntary and subject to the respective data protection regulations.

The purpose, scope and use of the data collected by these networks as well as the rights and setting options for protecting your privacy can be found in the respective data protection guidelines of the operators:

Instagram

Social network, allows you to share photos and videos, comment on and favorite posts, send messages, subscribe to profiles and pages; 

Threads

Social network

TikTok

Social network;

YouTube

Social network and video platform; 

LinkedIn

Social network,

Podcast integration

If you use the services of iTunes or Spotify by clicking on the links, the data processing is carried out by the respective provider. Data processing by BAdW does not take place. Further information can be found in the privacy policy of

Apple (iTunes) https://www.apple.com/legal/privacy/en-ww/und Spotify https://www.spotify.com/de/legal/privacy-policy/

Registration and contact forms

Personal data that you may send to us via contact forms, registration forms and similar on our website will only be accepted with your consent and will only be used for the purpose stated in the forms. 

For this purpose, the receiving office (the AHA - The Science Communication Hub office) will forward your e-mail to the relevant contact person at the AHA - The Science Communication Hub if necessary. The data transmitted to us with your request will be deleted from our computers after your request has been dealt with, both at the office and by all other contact persons.

Disclosure of personal data

The transfer of personal data to state institutions and authorities only takes place within the framework of mandatory national legislation or if the transfer is necessary for legal or criminal prosecution in the event of attacks on our IT infrastructure. Data will not be passed on to third parties for other purposes or published.

Your rights

You have a right to information about your personal data stored by us, to correction of incorrect data as well as deletion, restriction of processing and, if necessary, data portability. 

If you wish to exercise these rights, please contact the AHA - The Science Communication Hub office or the Data Protection Officer in writing.

If you have a complaint, you can also contact a supervisory authority of your choice. The supervisory authority responsible for us is the Bavarian State Commissioner for Data Protection, Postfach 221219, 80502 Munich, Germany, and can be contacted at https://www.datenschutz-bayern.de.

Links

Some of our web pages contain links to web pages of other organizations and private individuals. We have no influence on the design and content of these websites, and we cannot control how their providers handle your personal data.

Validity and topicality

This data protection declaration is immediately valid and replaces all previous declarations.

Due to the further development of our website, it may become necessary to revise this privacy policy. We reserve the right to change the data protection declaration at any time with effect for the future and recommend that you read the current data protection declaration again from time to time.

Last version of this privacy policy: 15.01.2025